The table below lists certain delegated decisions of officers of the Council (in this case the Clerk). The Council has a statutory duty to publish 'relevant decisions' which are described within the Openness of Local Government Bodies Regulations 2014. A relevant decision is where the Clerk makes a decision as a result of a specific express authorisation of the Council (referred to below as an 'express' decision) or a decision under a general authorisation to officers to take such decisions and the effect of the decision is to (i) grant a permission or licence or (ii) affect the rights of an individual or (iii) award a contract or incur expenditure which, in either case, materially affects the Parish Council's financial position (referred to below as a 'general' decision).
The Clerk also has a general authority to take delegated decisions in certain circumstances when the Council is unable to meet due to unexpected circumstances outside of its control. Delegated decisions taken under this authority will also be recorded here (referred to below as paragraph 4.7 or 4.8 decisions) even though there may be no legal requirement to publish them.
|
Date |
Decision type |
Cllrs consulted (where applicable) |
Details |
|---|---|---|---|
|
25/01/24 |
Express |
Chair |
Electricity supplies to defibrillator cabinets The Council’s current contract for the metered power supply to the cabinets at Ridley Mill, Hindley and Broomley is due to expire on 24/01/2024. The table below shows the current charges, the flexible charges which will apply after 24 January 2024 and the cheapest option that BG Lite is able to offer from January based on a 12 month contract. The total cost for each existing cabinet is also shown for each scenario, based on the estimated average usage. The cheapest option offered by BG Lite is lower than the current contract costs. The flexible tariff onto which the supplies will move will produce estimated annual charges of over £1,800. Using a combination of energy comparison sites and searches of suppliers' website, the cheapest tariff currently available is with British Gas Lite - daily standing charge of £0.40 and usage charge of £0.3025 per kWh wichis cheaper than the current rate (£0.3808 per kWh). Delegated powers have been used to contract with British Gas Lite for a 12 month period. |
|
07/11/23 |
Para 4.6 |
Chair |
Repairs to bus shelters Repair works were carried out to three bus shelters. Repairs were undertaken in October 2023 to the bus shelters on the A695 by the station and New Ridley Road to remove and replace rotten timberwork and repaint in order to maintain the shelters in a safe and usable condition. These works had been under review for some time by the previous Clerk and were discussed in the April 2023 meeting and it was agreed that the sum of £400 would be allocated from reserves for the works. The costs were greater than expected due to an increase in the cost of materials since April and the repair works required being more substantial than originally expected, and the costs were £300 and £490 respectively. These were approved by the Clerk in accordance with the Clerk’s delegated authority, as the matters were separate and not related. The Branch End bus shelter by the surgery had a badly leaking roof caused by general wear and tear which had reached a point where the full re-felting of the roof was necessary and would offer value for money. The proposed works were included on the agenda for the meeting in December 2023; however the meeting did not proceed.The repairs were of sufficient urgency that the Clerk, in consultation with the Chair, exercised delegated authority under para 4.6, as the damage to the bus shelter roof posed a risk to public safety. The cost of the works was £710. |
|
18/08/23 |
Express |
Chair |
Parish Council office phone and broadband The PC office currently receives its broadband and landline service from Plusnet at a cost of £23.50pcm and the contract is due to end in April 2024. However Plusnet has recently advised that it is no longer providing business broadband and states that if the PC wishes to retain its existing landline service then it must migrate its service from Plusnet Business before the 5th September 2023. The Clerk obtained a quote from BT for providing the same service at a monthly cost of £23.95 for a 2 year contract. This will then terminate in August 2025, before all traditional landline phone services are switched off and moved to VoIP by December 2025. The Clerk has subsequently placed an order for this BT contract under delegated authority. |
|
13/01/23 |
Express |
Chair |
Electricity supplies to defibrillator cabinets The Council's exisitng contract with Eon Next for the above supplies expires on 24/01/23 and the Council's efforts to secure unmetered supplies to the cabinets has failed due to a decision of Northern Powergrid. The flexible tariff onto which the supplies will move will produce annual daily charges of over £1,000 excluding power used. Using a combination of energy comparison sites and searches of suppliers' website, the cheapest tariff available on 13/01/23 was with British Gas Lite - daily standing charge of £0.40 and usage charge of £0.3808 per kWh. Delegated powers have been used to contract with British Gas Lite for a 12 month period. |
|
08/08/22 |
Express |
Chair |
Accounting System The Council's previous accounting system no longer functions and the Clerk has examined four alternative systems. 'Easy PC Accounting System' has been trialled and has been found to meet the needs of the Council as well as being the most competitive option available (currently £60 pa). Delegated powers have been used to contract with the provider of Easy PC accounting systems. |
|
05/01/22 |
Para 4.7 |
Chair and Vice Chair |
Electricity supplies to defibrillator cabinets The Council has an existing contract to supply power to three cabinets with Eon Next which expires on 23/01/22. The impact of doing nothing is that the contract moves to Eon's flexible tariff which involves a significant increase in cost. Five quotes from four separate suppliers have been provided and based on an estimated annual use of 60kWh at each location, the annual rounded cost of each quote is (i) £191, (ii) £113, (iii) £315, (iv) £210 and (v) £76. Quote (v) has been provided by the Council's current provider, Eon Next. Delegated powers have been used to renew the amended contract with Eon Next which reduces the anticipated annual costs for power supplies. |
|
04/11/20 |
Express |
Chair |
Delivery of NE43 Newsletter On 2 November 2020 the Council decided to use a contractor to deliver NE43 News to its residents. Four separate companies provided quotes for a solus delivery and delegated powers were used to award the contract to the local company Courier Pigeon which had provided the most competitive quote. |
|
|
|
|
|