The Freedom of Information Act 2000 creates a public “right of access” to information held by public authorities such as local Councils, and places a duty on them to adopt and maintain publication schemes for the routine release of important information such as annual reports and accounts.
In general, public authorities have 20 working days in which to respond to an information request, though this deadline can be extended in certain cases and/or with the agreement of the requester. Requests can be refused if they cost more than £600 to fulfil, including the cost of time spent searching for files.
The following publication scheme lists the information available to the public from Stocksfield Parish Council, along with details of how the information can be obtained and at what cost. The publication scheme has been approved by the Information Commissioner.
Information to be published |
How the information can be obtained |
Cost |
Class1 - Who we are and what we do |
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Organisational information, structures, locations and contacts – current information only. |
Website – stocksfieldpc.org.uk Hard copy – contact Clerk See also Parish Information Card |
Free |
Who’s who on the Council and its Advisory Groups |
As above |
Free |
Contact details for Parish Clerk and Council members |
As above |
Free |
Location of main Council office and accessibility details |
As above |
Free |
Staffing structure |
As above |
Free |
Class 2 – What we spend and how we spend it |
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Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit - current and previous financial year as a minimum |
As above |
Free |
Annual return form and report by auditor |
Hard copy – contact Clerk |
10p per sheet |
Finalised budget |
Available on request |
10p per sheet |
Precept |
Available on request |
10p per sheet |
Borrowing Approval letter |
Available on request |
10p per sheet |
Financial Standing Orders and Regulations |
Available on request |
10p per sheet |
Grants given and received |
Available on request or see minutes |
10p per sheet |
List of current contracts awarded and value of contract |
Available on request |
10p per sheet |
Members’ allowances and expenses |
Available on request |
10p per sheet |
Class 3 – What our priorities are and how we are doing |
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Strategies and plans, performance indicators, audits, inspections and reviews |
Available on request |
10p per sheet |
Parish Plan, including reviews carried out in current and previous year as a minimum |
Available on request |
£5 |
Report to Annual Parish Meeting - current and previous year as a minimum |
Available on request |
£2 |
Quality status |
N/A |
|
Local charters drawn up in accordance with Department for Community and Local Government (DCLG) guidelines |
Available on request |
10p per sheet |
Class 4 – How we make decisions |
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Decision making processes and records of decisions - current and previous year as a minimum |
Available on request |
10p per sheet |
Timetable of meetings (Council meetings, Advisory Group meetings and Annual Parish meetings) |
Website – stocksfieldpc.org.uk Hard copy – contact Clerk |
10p per sheet |
Agendas of meetings (as above) |
Parish Council notice boards |
|
Minutes of meetings (as above) – NB: this will exclude information that is properly regarded as private to the meeting |
Website – stocksfieldpc.org.uk Hard copy – contact Clerk |
10p per sheet |
Reports presented to Council meetings – NB: this will exclude information that is properly regarded as private to the meeting |
Hard copy contact Clerk |
10p per sheet |
Responses to consultation papers |
Hard copy – contact Clerk |
10p per sheet |
Responses to planning applications |
Hard copy – contact Clerk or see Notice Boards |
10p per sheet |
Bye-laws |
N/A |
|
Class 5 – Our policies and procedures |
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Current written protocols, policies and procedures for delivering our services and responsibilities - current information only |
Available on request |
10p per sheet |
Policies and procedures for the conduct of Council business Procedural standing orders Advisory Group terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Available on request Available on request |
10p per sheet 10 per sheet |
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Available on request |
10p per sheet |
Information security policy |
Available on request |
10p per sheet |
Records management policies (records retention, destruction and archive) |
Available on request |
10p per sheet |
Data protection policies |
Available on request |
10p per sheet |
Schedule of charges for the publication of information |
Website – stocksfieldpc.org.uk Available on request See below |
|
Class 6 – Lists and Registers |
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Currently maintained lists and registers only |
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Any publicly available register or list |
Available on request |
|
Assets Register |
Available on request |
|
Disclosure log indicating the information that has been provided in response to requests |
Available on request |
|
Register of members’ interests |
Available on request |
|
Register of gifts and hospitality |
Available on request |
|
Class 7 – The services we offer |
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Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses - current information only |
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Allotments |
N/A |
|
Burial grounds and closed churchyards |
N/A |
|
Community centres and village halls |
N/A |
|
Parks, playing fields and recreational facilities |
See NE43 News from time to time |
|
Seating, litter bins, clocks, memorials and lighting |
See NE43 News from time to time |
|
Bus shelters |
See NE43 News from time to time |
|
Markets |
N/A |
|
Public conveniences |
N/A |
|
Agency agreements |
N/A |
|
A summary of services for which the council is entitled to recover a fee, together with those fees |
N/A |
Additional Information |
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The Parish Council publishes a newsletter at least twice per year – NE43 News |
Delivered to every household |
Free |
Parish Council information is also published in Stocksfield Community Association Newsletter (SCAN) 10 times per year |
Delivered to members of Stocksfield Community Association |
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Agendas and minutes of Council meetings and summaries of accounts are displayed monthly on two Parish Council notice boards |
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Contact details:
Lucy Guthrie
Clerk
Stocksfield Parish Council
Stocksfield Community Centre
Mount View Terrace
Stocksfield
NE43 7HL
Tel: 01661 844667
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Website: www.stocksfieldpc.org.uk
SCHEDULE OF CHARGES
TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost |
Photocopying @ 20p per sheet (colour) |
Actual cost |
|
Postage |
Actual cost of Royal Mail standard 2nd class |
|
Statutory Fee |
In accordance with the relevant legislation |
Related Documents |
Email and Internet Policy; Information Security Policy; Data Protection Policy; Guidelines for the Retention of Records |
Adoption and Review History |
|
Adopted at Parish Council Meeting on |
01/12/08 |
Reviewed |
13/04/15, 14/05/18, 14/07/21 |
Next Review Due |
May 2024 |